Designing an Intake Form for Recruiting Profile Updates

A focused intake form gives a recruiting VA verifiable update material without asking the athlete to rewrite the entire profile after every event.

Collect the change, not the whole history

Ask what changed since the last review: a result, schedule, team role, academic record, contact detail, or new video. Pre-fill current information so the athlete can correct it.

Require a source for measurable claims

For stats, times, grades, schedules, and awards, request the official record, coach confirmation, or other available source. Record the date and unit with every number.

Separate public and private information

Let the athlete mark what may appear on a public profile, what may be shared directly with coaches, and what belongs only in the family's working file.

Ask where the update must travel

One change may affect several platforms, a video description, and an outreach template. List the destinations rather than assuming every field belongs everywhere.

Include athlete wording

Provide a short field for the athlete to explain a role change or current goal. The VA can edit for clarity, but should preserve the meaning and return material changes for approval.

Close with a review date

Show when the update will be applied and when the athlete will check it. Keep rejected or uncertain items in a follow-up list instead of silently dropping them.