Audit your current profiles
We review every platform your athlete is on and identify gaps, outdated information, and missed opportunities.
Dedicated recruiting support
Recruiting Profile Management VA
A dedicated VA maintains your athlete profile across NCSA, CaptainU, Hudl, FieldLevel, and BeRecruited using information and media your family approves.
Book a Free ConsultationFree 30-minute intake
Decision boundary
Your family approves profile facts, media, and any material changes before publication. The VA does not claim or predict recruiting outcomes.
Who this is for
Built for families carrying a specific part of the recruiting workload.
- Families managing profiles on three or more recruiting platforms
- Student athletes whose stats, film, or academic data change during the season
- Parents who want profile information reviewed before it becomes public
What we need from you
Inputs the assistant works from
- Approved measurements, position details, graduation year, and school information
- Current transcripts, GPA, test scores, and any published academic honors
- Film links, action photos, and the platforms your family wants to maintain
Inside the role
What your assistant keeps moving.
A focused queue of repeatable work, maintained against the sources and approval rules your family provides.
Initial profile setup across NCSA, CaptainU, Hudl, FieldLevel, and BeRecruited
Weekly profile updates with new stats, GPA, and academic milestones
Academic and athletic information kept accurate and current
Profile photo and video thumbnail refresh on a set schedule
Complete position and division fields using family-approved information
Cross-platform consistency audit every 30 days
Working rhythm
Clear inputs. Visible progress. Family review.
Build a complete profile package
Your VA prepares each field, uploads approved media, and proposes visibility settings for your family to review.
Maintain on a set schedule
Updates happen weekly or whenever new stats or footage arrive. You focus on the sport; we keep the profiles current.
What you receive
Deliverables and quality controls.
The role produces reviewable work, not vague activity. Every output is tied to a source, an owner, and a next action.
DeliverableA completed profile on each platform your family selects
DeliverableA recurring update queue that refreshes stats, film, and academic fields
DeliverableA monthly consistency report showing what changed and what is still missing
DeliverableA short list of family decisions needed before the next publishing window
Quality controls
How accuracy and family control are protected.
- Every field is checked against a family-provided source before it is published
- No profile claim is added without a document, link, or direct family confirmation
- Duplicate, outdated, or conflicting entries are flagged for family review
A realistic starting scenario
A sophomore family has accounts on NCSA, Hudl, and CaptainU but each one lists different measurements and an old highlight link. The assistant builds one source sheet, updates all three profiles to match, and starts a monthly refresh so the next coach who checks any platform sees the same current information.
Common questions
What families ask before starting.
Can the assistant create accounts without us?
No. Account creation, passwords, and identity verification stay with the family. The assistant works inside accounts your family already controls and approves.
How often are profiles updated?
Most families choose a weekly update with an immediate refresh after a major competition, showcase, or grade posting.
What if a platform changes its fields?
The assistant records the change, checks the current published guidance, and prepares an update for family approval before editing.
Turn this workflow into a reliable support role.
Start with the work, approval rules, and reporting rhythm your family needs.
Book a Free ConsultationNo obligation. No pitch. Just a real conversation about your athlete's situation.