Research exposure events
Your VA compiles camps and clinics matching your family's sport, school, division, date, and location criteria.
Dedicated recruiting support
Camp and Visit Scheduling VA
Your VA researches exposure camps, ID clinics, and campus visit information, then organizes registration details, travel options, and family-approved follow-up drafts.
Book a Free ConsultationFree 30-minute intake
Decision boundary
Your family chooses events and approves registration, payment, travel booking, and follow-up messages before any action is taken.
Who this is for
Built for families carrying a specific part of the recruiting workload.
- Families planning multiple camps, clinics, and campus visits in one season
- Athletes who need logistics coordinated around a competition schedule
- Parents who want registration details and travel options compared before deciding
What we need from you
Inputs the assistant works from
- Event dates, locations, sport, age group, and registration deadlines
- Family budget, travel preferences, and blackout dates
- Any coach contacts or visit invitations already received
Inside the role
What your assistant keeps moving.
A focused queue of repeatable work, maintained against the sources and approval rules your family provides.
Camp and ID clinic research by sport, division, and geography
Registration details and payment steps prepared for family approval
Travel logistics: flights, hotels, and campus-visit itinerary
Pre-visit preparation: coach contact, campus map, key questions to ask
Post-visit follow-up email drafted for family approval
Master calendar kept current with every upcoming event
Working rhythm
Clear inputs. Visible progress. Family review.
Prepare registration and logistics
Your VA prepares registration details, travel options, and an itinerary for family approval before booking or payment.
Prepare event follow-up
Your VA drafts a thank-you note for your athlete or family to review and send.
What you receive
Deliverables and quality controls.
The role produces reviewable work, not vague activity. Every output is tied to a source, an owner, and a next action.
DeliverableA researched event list with dates, costs, and registration links
DeliverableA registration checklist your family approves before any payment
DeliverableA travel and visit itinerary with confirmations and contact details
DeliverableDraft thank-you and follow-up notes for family approval
Quality controls
How accuracy and family control are protected.
- No registration or payment is completed without explicit family approval
- Every event detail is checked against the official host page before it is added
- Calendar entries include source links, deadlines, and a named family owner
A realistic starting scenario
A family wants to attend three camps and two campus visits across two months. The assistant builds a researched event list, prepares registration steps for approval, compares travel options, and keeps one calendar with every deadline and follow-up note.
Common questions
What families ask before starting.
Will the assistant pay for or book anything?
No. Registration, payment, and booking stay with the family. The assistant prepares the options and approval steps.
Can you check which coaches will attend a camp?
The assistant records only what the camp or program publishes. Attendance is never assumed or guaranteed.
How are visit questions prepared?
The assistant drafts a family-reviewed question list based on the program, major, roster, and aid information your family wants to understand.
Turn this workflow into a reliable support role.
Start with the work, approval rules, and reporting rhythm your family needs.
Book a Free ConsultationNo obligation. No pitch. Just a real conversation about your athlete's situation.