Build your target list
We research programs that match your athlete academically and athletically, then segment by priority.
Dedicated recruiting support
Coach Outreach VA
Your VA researches target colleges from family-approved criteria, drafts personalized outreach emails, organizes the reply queue, and logs responses.
Book a Free ConsultationFree 30-minute intake
Decision boundary
The athlete or family approves every outreach message before sending. The VA does not contact coaches independently or promise responses, roster spots, or offers.
Who this is for
Built for families carrying a specific part of the recruiting workload.
- Families starting outreach and unsure how to organize a target list
- Athletes with a long school list and no consistent follow-up rhythm
- Parents who want drafts prepared but retain sending authority
What we need from you
Inputs the assistant works from
- Athlete position, graduation year, film, stats, and academic profile
- Family criteria for division, geography, major, cost, and program style
- The email address and signature the athlete or family will send from
Inside the role
What your assistant keeps moving.
A focused queue of repeatable work, maintained against the sources and approval rules your family provides.
College list research matched to your athlete by division, position, and academic fit
Personalized outreach emails written in the athlete or parent voice
Follow-up sequences on a coach-appropriate cadence
Reply organization: flag coach messages for family attention
Response logging and status dashboard updated weekly
Re-engagement emails for coaches who have gone quiet
Working rhythm
Clear inputs. Visible progress. Family review.
Draft outreach and follow-ups
Every email is prepared for athlete or family approval. No mass-blast templates.
Track and report weekly
You receive a weekly digest of who responded, who needs a follow-up, and which coaches have asked for more information.
What you receive
Deliverables and quality controls.
The role produces reviewable work, not vague activity. Every output is tied to a source, an owner, and a next action.
DeliverableA segmented target list with school, division, coach, and contact details
DeliverableDraft emails and follow-ups prepared for family approval
DeliverableA response log showing who replied, what they asked, and the next action
DeliverableA weekly digest of outreach sent, pending, and overdue
Quality controls
How accuracy and family control are protected.
- No message is sent without explicit family approval on that specific message
- Each draft uses verified school and coach information rather than a generic template
- Every logged response is tied to a date, source, and next action
A realistic starting scenario
An athlete has 40 schools on a spreadsheet but has only emailed six coaches. The assistant segments the list by division and academic fit, prepares a first-wave draft set, and builds a follow-up calendar. The family reviews and sends each message, and the weekly digest keeps the quiet programs visible.
Common questions
What families ask before starting.
Does the assistant email coaches for us?
Not independently. The assistant prepares drafts and tracks replies, and your family or athlete reviews and sends every message.
Can you guarantee a coach will respond?
No. Response rates depend on the program, timing, and the athlete. The assistant keeps outreach consistent and documented so nothing is lost.
How do you avoid generic mass emails?
Every draft references the specific program, coach, and the athlete information that is relevant to that school.
Turn this workflow into a reliable support role.
Start with the work, approval rules, and reporting rhythm your family needs.
Book a Free ConsultationNo obligation. No pitch. Just a real conversation about your athlete's situation.