From the blog
Recruiting guides for families
Practical resources for every stage of the college sports recruiting process, from first profile to final decision.
Camp Planning
Track Which Coaches Will Attend a Tournament
A pre-event attendance list that helps families prioritize which programs to see and avoids chasing coaches who are not in the building.
Camp Planning
Camp Invitation RSVP Log for Recruiting Families
Track camp invitations, RSVP deadlines, fees, and confirmation numbers in one dated log so no registration slips during a busy showcase season.
Coach Communication
A Coach Email Follow-Up Cadence That Stays Respectful
A simple follow-up schedule for recruiting emails that keeps the athlete visible without flooding a coach's inbox.
Recruiting Operations
Keep College Questionnaires From Disappearing
A response file for college recruiting questionnaires that records where each form was submitted, what was answered, and when to follow up.
Recruiting Videos
Version Control for Highlight Film Updates
A naming and versioning routine for recruiting film so coaches always open the latest cut and old links stop circulating.
Campus Visits
Build an Official Visit Budget Worksheet
A worksheet for planning the family's share of an official visit, including travel, meals, and the costs the school does not cover.
College Research
Map Programs by Position Coach and Territory
A recruiting research map that tracks which coach owns a position and territory, so outreach reaches the person who can actually evaluate the athlete.
Athlete Profiles
Keep a Recruiting Photo and Media Release Log
A simple media release log for recruiting photos and video that records consent, usage, and takedown requests without slowing the profile update.
Eligibility
Route SAT and ACT Score Reports Correctly
A score-report log that records which programs received official scores, which need them, and what to do when a report goes missing.
Scholarship Planning
Track Scholarship Offer Deadlines Without Pressure
A neutral tracker for offer timelines, visit deadlines, and family decision dates that separates a coach's urgency from a binding commitment.
Eligibility
Track Transcript Releases to College Programs
A dated log for transcript releases that records consent, destination, method, and confirmation without exposing sensitive student data.
Campus Visits
Questions to Ask on an Unofficial Visit
A question list for unofficial visits that covers roster reality, academic support, coaching style, and the parts of campus a family should see for themselves.
Recruiting Operations
Verify Academic Document Request Scope
A controlled sports recruiting workflow for academic document request scope, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Control Athlete Profile Photo Consent
A controlled sports recruiting workflow for athlete photo consent, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Document Athlete Reference Contact Windows
A controlled sports recruiting workflow for reference contact windows, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Route Camp Registration Refund Questions
A controlled sports recruiting workflow for camp refund routing, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Verify Coach Contact Role Changes
A controlled sports recruiting workflow for coach contact role verification, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Close Obsolete Coach Outreach Sequences
A controlled sports recruiting workflow for outreach sequence closure, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Reconcile Duplicate Prospect Profiles
A controlled sports recruiting workflow for duplicate prospect profiles, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Track Highlight Clip Replacement Evidence
A controlled sports recruiting workflow for highlight clip replacement, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Review Prospect Data Export Permissions
A controlled sports recruiting workflow for prospect export permissions, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Reconcile Recruiting Calendar Time Zones
A controlled sports recruiting workflow for recruiting calendar time zones, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Handoff Recruiting Travel Itinerary Changes
A controlled sports recruiting workflow for recruiting travel changes, with source evidence, consent boundaries, exception ownership, and completion checks.
Recruiting Operations
Publish Roster Deadline Reminder Ownership
A controlled sports recruiting workflow for roster deadline reminders, with source evidence, consent boundaries, exception ownership, and completion checks.