Gather and organize all footage
Your VA contacts everyone who might have game film and consolidates it in one organized folder.
Dedicated recruiting support
Highlight Tape Coordination VA
Your VA gathers footage, creates edit briefs, coordinates with video vendors, and manages version control so your highlight reel is always current and properly formatted for each platform.
Book a Free ConsultationFree 30-minute intake
Decision boundary
Your family chooses the footage, approves the edit brief and final reel, and authorizes any outside vendor. The VA coordinates files and versions rather than evaluating athletic performance.
Who this is for
Built for families carrying a specific part of the recruiting workload.
- Families with footage spread across phones, cameras, and team accounts
- Athletes who need a current reel before a showcase or camp
- Parents coordinating an editor and unsure what to send or approve
What we need from you
Inputs the assistant works from
- Game film, clips, timestamps, and the athlete jersey or identifying details
- The editor or vendor your family uses, plus budget and turnaround expectations
- Target platforms and any length or format requirements
Inside the role
What your assistant keeps moving.
A focused queue of repeatable work, maintained against the sources and approval rules your family provides.
Footage collection from parents, coaches, and game-film services
Family-approved edit briefs sent to your chosen video editor
Hudl highlight reel updated after every major competition
Platform-specific formatting for NCSA, CaptainU, and coach email attachments
Version archive so older reels are preserved and retrievable
Transcript and caption sync for accessibility
Working rhythm
Clear inputs. Visible progress. Family review.
Create the edit brief
Your VA organizes the clips and timestamps your family selects into a brief for your chosen editor.
Distribute and update on schedule
Once the reel is approved, your VA uploads it to every platform and sets a reminder to refresh after the next major event.
What you receive
Deliverables and quality controls.
The role produces reviewable work, not vague activity. Every output is tied to a source, an owner, and a next action.
DeliverableAn organized footage library with labeled clips and timestamps
DeliverableAn edit brief your family approves before editing begins
DeliverablePlatform-ready exports uploaded to the profiles your family selects
DeliverableA version archive with dates so older reels remain retrievable
Quality controls
How accuracy and family control are protected.
- Clip labels and timestamps are checked before the brief is sent to an editor
- Final reels are reviewed for format, audio, captions, and correct athlete identification
- No performance claim is added to a reel description without family confirmation
A realistic starting scenario
A family has three seasons of film across two phones and a team Hudl account. The assistant consolidates the clips, builds a timestamped brief from the family selections, sends it to their editor, and uploads the approved reel to the athlete profiles with a version archive.
Common questions
What families ask before starting.
Does the assistant edit the video?
The assistant coordinates footage, briefs, and versions. Editing is performed by your chosen editor or vendor unless your family asks for a different arrangement.
Who chooses which clips appear?
Your family or athlete selects the clips and approves the brief. The assistant organizes the selections and manages the handoff.
How are older reels handled?
Each approved reel is archived with its date and platform so an earlier version can be retrieved if a coach or family member needs it.
Turn this workflow into a reliable support role.
Start with the work, approval rules, and reporting rhythm your family needs.
Book a Free ConsultationNo obligation. No pitch. Just a real conversation about your athlete's situation.