A Weekly Review Agenda for Families Working With a Recruiting VA

A short weekly review helps the family, athlete, and recruiting VA resolve exceptions without turning every profile edit or follow-up into a meeting.

Open with changed facts

Begin with schedule changes, new grades or stats, coach replies, injuries that affect availability, and revised school preferences. These facts can change several downstream tasks, so verify them before reviewing activity totals.

Review replies by required action

Sort coach messages into athlete response, document request, scheduling question, no action, and unclear. Read the original message when wording matters. A summary should never replace a deadline or request stated by the coach.

Check the next seven days

Compare competitions, camps, calls, school obligations, and application dates. Assign one owner to each preparation task and record the time zone for every conversation involving another location.

Resolve blocked work

A missing password, unverified statistic, or unanswered athlete question should appear as a named blocker. Decide who can supply the answer and when. Do not let the VA fill the gap with a plausible assumption.

Sample the work for accuracy

Open one updated profile, one research note, and one prepared message. Confirm sources, links, voice, and dates. Sampling different work each week gives better coverage than rereading the same dashboard.

End with a written next list

Capture owner, action, and due date for each open item. Send the athlete a compact version that distinguishes decisions from administrative chores. The next meeting should start from this record, not recollection.