Giving a Recruiting VA Account Access Without Casual Password Sharing

Families should match a recruiting VA's access to the assigned task, use platform controls where available, and keep recovery methods under family control.

Inventory accounts before granting access

List recruiting platforms, email, video hosts, calendars, cloud folders, and application portals. For each one, write the job that requires access. An account with no defined task should stay outside the VA's workspace.

Use delegated access where it exists

Prefer a separate user, collaborator role, shared folder, or calendar permission over a shared primary login. Choose the narrowest role that permits the work and check what that role can view or change.

Keep recovery channels with the family

Recovery email, phone, backup codes, and identity documents should remain controlled by the athlete or parent. A VA may need working access, but should not become the only person able to restore an account.

Separate recruiting tools from personal life

Do not expose a personal inbox or drive when a recruiting-only account or folder can do the job. Move only the relevant threads and documents, and check that links do not reveal unrelated files.

Record access changes

Keep a dated list of permissions granted, changed, and removed. Review it after the assignment changes, the recruiting season ends, or a platform reports unfamiliar activity.

Test removal before it is urgent

Confirm that the family can revoke access without losing records or ownership. Store final work in a family-controlled location so the offboarding step does not depend on the VA's account.