Dividing Recruiting Calendar Ownership Between a Family and VA

A shared recruiting calendar needs one entry owner, clear source links, and family approval for commitments that affect the athlete's time.

Distinguish facts from plans

A published camp date is a fact. Attendance, travel, and a proposed coach call are plans until confirmed. Use separate statuses so the calendar does not create false commitments.

Assign one entry owner

Choose who creates and edits each event type. Other participants can submit changes, but one accountable owner reduces duplicate invitations and conflicting times.

Store the source with the event

Attach the coach thread, official event page, school calendar, or registration confirmation. Include time zone, location, and the date the information was checked.

Protect athlete-controlled time

School, training, recovery, family, and personal obligations belong in availability decisions. A VA can identify openings but should not accept a meeting or trip without the agreed approval.

Set change alerts by consequence

A location change, deadline, cancellation, or call time deserves direct notice. Minor note cleanup can wait for the weekly review. Write the notification rule before a busy week.

Run a weekly conflict check

Compare the next two weeks across school, sport, recruiting, and travel calendars. Give each conflict an owner and resolution date rather than moving one event without confirmation.